How accurate is the result?

As accurate as your inputs. The tool does the math cleanly, but it can only work with the numbers you give it. When in doubt use cautious estimates — then the real outcome usually beats the forecast.

What does it cost to use?

Nothing. The calculator is completely free and no account is needed. Run it as often as you like — for example with optimistic and with conservative assumptions.

Are my inputs stored?

The calculation runs right in your browser. We don't store any business figures on a server unless you actively send them to us through the contact form.

What if I don't know my running costs yet?

Then use the AI Cost Calculator first — it estimates one-time and monthly costs for your case. You feed that figure in here afterwards. The two tools work hand in hand.

AI ROI Calculator · in 2 minutes

What does the AI investment actually return?

Enter five values — we calculate the result and 3-year scenario live, no account, no newsletter. The detailed report with sensitivity and status-quo comparison is sent via email on request.

Use-case typeSelection auto-fills sensible defaults for you

One-off investment (implementation + first year)€18,000

Setup costs, year-1 licence, training — all in one bucket

Employees affected5

How many directly benefit from the time savings?

Hours saved per employee per week6 h

Estimate realistically — better to underestimate

Fully-loaded hourly rate (€)€60

Including overhead and benefits

Live calculation

Payback period

2.6 months

until the investment is covered by savings

ROI in year 1

360 %

Return on the capital deployed

Annual savings

€82,800

recurring once productive

3-year net

€223,200

after investment and 20% follow-up cost/year

That makes sense

3-year breakdown

Year	Savings	Cost	Net	Cumulative
1	€82,800	−€18,000	€64,800	€64,800
2	€82,800	−€3,600	€79,200	€144,000
3	€82,800	−€3,600	€79,200	€223,200

Detailed report via email

Get the full report with sensitivity analysis

We'll send you the analysis as a printable PDF — with ±50% sensitivity bands, a status-quo comparison, and a proposal on how to validate within 30 days whether the assumptions hold.

Book a free intro call Prefer to write

Methodology — Pure heuristic based on your inputs — no LLM call, no cloud processing of your answers. Follow-up cost from year 2 = 20% of initial investment (typical SaaS assumption). 46 working weeks/year, accounting for PTO and sick leave.

This calculation does not replace a full business case — it shows an order of magnitude.

Will the AI investment pay off? The ROI calculator gives you the number.

The AI ROI Calculator tells you when a planned AI solution pays for itself — the payback period, the return in year one and the net result over three years. Built for owners and managers of small and mid-sized companies who want clarity on effort versus return before deciding. ROI simply means: what comes back in the end beyond what you put in.

How it works

1Enter the expected costs — one-time setup plus recurring monthly cost.
2Estimate the benefit: hours saved, added revenue or avoided errors, expressed in euros.
3The calculator shows payback period, first-year ROI and the 3-year net in real time.

Frequently asked questions

How accurate is the result?: As accurate as your inputs. The tool does the math cleanly, but it can only work with the numbers you give it. When in doubt use cautious estimates — then the real outcome usually beats the forecast.
What does it cost to use?: Nothing. The calculator is completely free and no account is needed. Run it as often as you like — for example with optimistic and with conservative assumptions.
Are my inputs stored?: The calculation runs right in your browser. We don't store any business figures on a server unless you actively send them to us through the contact form.
What if I don't know my running costs yet?: Then use the AI Cost Calculator first — it estimates one-time and monthly costs for your case. You feed that figure in here afterwards. The two tools work hand in hand.