What AI looks like in day-to-day business.
Six workflows the way I build them for small businesses. Each demo is a made-up example running on a loop. Where the app already exists, you can try it yourself.
Answering enquiries, even when nobody has time
The AI takes enquiries by chat or email, asks for missing details and prepares the quote. Nothing goes out until you approve it.
More on AI automationHello! Could you send me a quote? It's for a job next month.
Of course! To get the quote right, I need three details: which service, what scope, and by when?
Same as last year, but for three locations this time. By the 15th would be ideal.
Thank you, that's all I need. The quote gets a quick review and goes out to you by email today.
- 01 · InboundRequest detected
- 02 · AIDetails requested
- 03 · DraftQuote prepared
- 04 · ApprovalOwner reviews
- 09:41:07Message received · channel: website chat
- 09:41:08Intent: quote request
- 09:41:09Missing details: service, scope, date
- 09:42:31Details complete → customer file created
- 09:42:33Draft quote built from last year's job
- 09:42:34→ sent to the owner for approval
From a spoken note to a finished quote
After the appointment you speak briefly into your phone. That turns into line items priced from your own list. You check it and send it off.
More on AI automationOn-site visit done.
Two people, two days of work.
Materials as discussed, two trips out. Please get the quote out by tomorrow.
- 01Labour2 people × 16 h at €58.00€1,856.00
- 02Materials as discussedflat rate€640.00
- 03Travel2 × €45.00€90.00
- Net
- €2,586.00
- plus 19% VAT
- €491.34
- Total
- €3,077.34
Prices from your own price list
Snap receipts instead of typing them in
A photo of the receipt is enough. Supplier, date, amount and VAT are read out and filed as a booking suggestion. You confirm with one tap.
More on AI automation- 2× Printer paper A412.98
- 4× Ring binders11.80
- 1× Ink cartridge24.12
- Supplier
- Sample Office Supplies Ltd
- Receipt date
- 11 Sep 2026
- Gross amount
- €48.90
- VAT 19%
- €7.81
- Category
- Office supplies
- −€12.40Sample Parcel Service3 Sep · Postage
- −€29.00Sample Cloud Storage8 Sep · Software
- −€48.90Sample Office Supplies Ltd11 Sep · Office suppliesReceipt filed
Ask all the documents of a project
Emails, quotes, photos and notes sit in one file. You ask in plain words and get the answer with its source instead of searching yourself.
More on AI automation- EmailNew delivery date3 SepSource
- NoteCall with Ms Example2 SepSource
- MinutesOn-site meeting28 Aug
- PhotoEntrance area condition28 Aug
- QuoteNo. 2026-01821 Aug
- EmailInitial enquiry14 Aug
Was the new delivery date confirmed in writing?
Yes. Confirmed by email on 3 Sep, the new date is 18 Sep. Before that, 11 Sep was agreed; the change is recorded in the phone note from 2 Sep.
- Email · 3 SepNew delivery date
- Note · 2 SepCall with Ms Example
Appointments that book themselves
Customers ask for an appointment, the AI suggests free slots from your calendar and books the one they pick. No back and forth on the phone.
More on web appsDo you have any appointments left this week? Ideally in the afternoon.
Yes, these times are still available:
Thursday 15:30 works for me.
Booked: Thursday at 15:30. Your confirmation will arrive by email shortly.
You see your new site before you pay
OsAI builds the draft upfront. Drag the slider and compare: the old site on the left, the draft on the right.
More on websitesDrag the slider
How your fixed price is set
What it costs depends on your business. That's why you get a fixed price after the free 15-min intro call, before any work starts.
- 01
Free intro call
15 minutes, by video or phone. You explain what it's about and get an honest view of whether and how OsAI can help.
- 02
Fixed price in writing
You get a fixed price for exactly what you discussed. Whether ongoing costs apply, for example for AI services or hosting, is stated too.
- 03
See first, then pay
For websites and shops you see the draft before you pay. For AI you see the outline of the workflow before it is built. Extra work is discussed first and only done once you agree.
Request a draft
Tell me the name of your business. You'll see the rest before you pay.