AI literacy training for your staff under the EU AI Act.
If your business uses AI, you have had to take measures for AI literacy in your team since February 2025. This training lays the groundwork in half a day.
- Certificate for each person
- Stuttgart region or online
- Fixed price upfront
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Do I have to train my staff?
In most cases, yes. If your business uses AI systems, you have to take measures that support the AI literacy of the people working with them. Training is the most straightforward way to do that – and to document it.
- Since 2 February 2025
- Duty under Art. 4 of Regulation (EU) 2024/1689, the EU AI Act.
- Since 27 July 2026
- Digital Omnibus Regulation (EU) 2026/1744: take measures; no specific level has to be guaranteed.
- No minimum size
- You are a deployer as soon as you use AI professionally.
- Since 29 July 2026
- Oversight in Germany: the Bundesnetzagentur. Bundesnetzagentur guidance paper (PDF, in German)
More details
The duty is set out in Article 4 of Regulation (EU) 2024/1689, the EU AI Act, and has applied since 2 February 2025. Since 27 July 2026 it has applied as amended by the Digital Omnibus Regulation (EU) 2026/1744: providers and deployers of AI systems take measures to support the development of AI literacy among their staff and other persons working with AI systems on their behalf. They do not have to guarantee a specific level of AI literacy. The earlier wording required them to ensure, to their best extent, a sufficient level of AI literacy.
You count as a deployer as soon as you use AI professionally – ChatGPT or Copilot in the office, say, or AI features in accounting or CRM software. There is no minimum size: the duty applies to a five-person business just as much as to a mid-sized company.
There is no fixed number of hours and no mandatory certificate. How much training is needed depends on who uses which AI for what. It makes sense to document every measure so you can prove it if asked.
In Germany, the Bundesnetzagentur (Federal Network Agency) has been responsible for oversight since 29 July 2026. It has published a guidance paper on AI literacy: Bundesnetzagentur guidance paper (PDF, in German)
Not sure how your AI use is classified? EU AI Act Risk Check
Not legal advice: this page summarises the legal position in general terms. For your specific case, your legal department or a lawyer decides.
AI is already in use. Training almost never is.
What the training covers.
Six blocks, no prior knowledge needed, with examples from your own business.
Basics: opportunities and limits
Spotting typical mistakes
Data protection and confidential data
Copyright and labelling
Safe use in your own daily work
Rules for your business
More details
- Basics: opportunities and limits:
- What AI can and can't do, how language models arrive at their answers, and where they genuinely save time at work.
- Spotting typical mistakes:
- AI sounds convincing but is sometimes wrong: made-up figures, sources or legal references, known as hallucinations. How your team checks results before they go out.
- Data protection and confidential data:
- Which data shouldn't simply go into AI tools – personal data of customers and staff, contracts, trade secrets – and why the GDPR still applies.
- Copyright and labelling:
- What to watch out for with AI-generated text and images: rights to the material you put in, providers' terms of use, and when labelling content as AI-generated is appropriate.
- Safe use in your own daily work:
- The tools your team actually uses, applied to real tasks from your business: quotes, emails, summaries, research – what works well and what to avoid.
- Rules for your business:
- The cornerstones of an internal guideline: which tools are allowed, which data stays off-limits, and who checks AI results before they are passed on.
How to document AI literacy.
The law doesn't prescribe a format. A simple record, digital or on paper, showing who was trained on what and when, is a sensible approach.
Attendance list with date
Who, when, in what role.
Training content
Agenda or materials.
Certificates of attendance
One per person, filed with the list.
Internal AI policy
Allowed tools, off-limits data, version date.
Add to it when new staff or AI tools come in.
Template for the AI policy: the one-page AI rule (PDF)Assess first, then train.
AI Literacy Check
Where does your team stand on AI literacy under Art. 4?
EU AI Act Risk Check
How is your AI use classified under the EU AI Act?
What does the AI training cost?
The AI training costs €890 fixed price per session: half a day for up to 10 people, with a certificate of attendance for each person.
- Set up for the tools your business uses
- On-site in the Stuttgart region or online anywhere in Germany
What sets the total
Number of staff
Shifts and locations
Refreshers
More details
- Number of staff:
- One session covers up to 10 people. With more staff, OsAI plans further sessions with you.
- Shifts and locations:
- If your team works at different times or in several places, a second session can make sense, even with fewer than 10 people.
- Refreshers:
- When new AI tools or new staff come in, a refresher is worth it, planned with OsAI as a further session.
How many sessions you need and when they take place is settled in the free 15-min intro call.
Common questions about AI training.
Short answers. General information, not legal advice.
Does the training duty apply to small businesses too?
Yes. Article 4 of the EU AI Act has no minimum size. What matters is whether AI systems are used in the business, such as ChatGPT, Copilot or AI features in industry software. The scope of the measures depends on the use: a team that only drafts emails with AI needs less than one that analyses customer data with it.
How often does training have to take place?
The law sets neither a fixed interval nor a number of hours. A refresher makes sense when new tools are introduced, tasks change or new staff join – documented each time.
Is online training enough?
Yes, no particular format is prescribed. What matters is that the content fits how AI is used in the business and that attendance is documented. That's why the training is available on-site in the Stuttgart region or online for businesses anywhere in Germany.
Is there a certificate or proof of attendance?
Every participant receives a certificate of attendance. It isn't a certificate from an accredited body – and Article 4 doesn't require one. What counts as proof is that you document your measures: who was trained on what, and when.
What happens if I don't train my staff?
The duty still applies, even after the simplification of 27 July 2026, and the Bundesnetzagentur has been responsible for oversight since 29 July 2026. Without measures and documentation, you may be unable to prove you did anything for AI literacy. Liability risks come on top, e.g. if confidential data lands in the wrong tools or flawed AI output reaches customers.
How much does the AI training cost?
The price applies per session: half a day for up to 10 people, including a certificate of attendance for each participant. How many sessions you need depends on the number of staff and on shifts or locations. You settle that in the free 15-minute intro call. As a small business under § 19 UStG (Germany), OsAI doesn't charge VAT.
Book the training.
Fixed price before work starts · up to 10 people · not legal advice